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Public Purchasing Certificate
Program:
A series of courses is offered by Rutgers University
for those interested in increasing their knowledge of public
purchasing, as well as public officials desiring the Registered
Public Purchasing Official (RPPO) or the Registered Public
Purchasing Specialist (RPPS) certification. Participants must
satisfactorily complete each required course, which is defined
as attendance at 80% of the class hours, a passing grade,
including final exam, and payment of all fees. The RPPO/S
certifications are awarded by the Center for Government Services
and require successful completion of Principles of Public
Purchasing I, II, and III, and the Municipal Finance Administration
course. Candidates must also meet specific job responsibility
requirements and designated time in service. For more information
on the certification requirements, call the Center for Government
Services at 732/932-3640, extension 644.
Click the links below to download RPPO/RPPS
Application forms
Principles of Public Purchasing
I - 30 hours
Prerequisite: None
This introductory purchasing course acquaints public purchasing
agents and other public officials responsible for purchasing
with sound purchasing practices and principles. It covers
the application of appropriate guidelines, techniques, and
requirements for establishing a purchasing agency, and the
basis to encumbering. Other topics include a discussion of
intergovernmental cooperative purchasing, centralized purchasing,
specification writing, the public contracts law, and related
legislation. It also covers public procurement laws and corresponding
rules and regulations. A final exam is given.
Principles of Public Purchasing
II - 30 hours
Prerequisite: Principles of Public Purchasing
I
This course emphasizes advanced information, ideas and techniques
for experienced public purchasing personnel. Some of the topics
covered include the Uniform Commercial Code, the Local Public
Contracts Law and statutory applications in judicial decisions,
the antitrust law and ethical issues. A final exam is given.
Principles of Public Purchasing
III - 30 hours
Prerequisite: Principles of Public Purchasing
II
This course covers the competitive contracting process in
public purchasing with emphasis on bid specifications and
Request for Proposals. It also discusses current procurement
subjects in the purchasing field. Students are expected to
complete class exercises and contribute to current issues
discussions. A final exam is given.
Municipal Finance Administration
- 26 hours
This introductory course in the field of municipal finance
is designed to provide a foundation for a better understanding
of New Jersey local government fiscal affairs, and is the
final course required for the Registered Public Purchasing
Official and the Registered Public Purchasing Specialist certifications.
Major areas of instruction cover the institutional framework
of local government in New Jersey, the state’s role in supervision
and assistance, property tax administration and assessment
administration, municipal caps, municipal budgeting, budget
execution, municipal purchasing, and treasury management.
A final exam is given.
Continuing Education
Local Public Contracts Law
- 12 hours
This seminar provides a generalist's view of the Local Public
Contracts Law. It provides municipal, county and authority
personnel with a foundation of understanding, while updating
knowledge of, and application on, the intent and spirit
of the Local Public Contracts Law.
Local Public Contracts Law Rules
- 6 hours
This seminar is offered to municipal, county and authority
personnel to provide a foundation of understanding, while
updating knowledge of, and application on, the intent and
spirit of the Local Public Contract Law Rules.
Introduction to Public Purchasing
- 3.5 hours
This half-day seminar is designed for purchasing assistants,
support staff, newcomers to purchasing office duties, and
using agencies affected by the purchasing function. The
program introduces the basic legal requirements of purchasing,
explains forms, processes, and purchasing vocabulary, as
well as recommends effective strategies. Participants will
gain a clear understanding of the total purchasing process
and learn how to improve office efficiency.
The Bidding Process
- 3.5 hours
This course is designed to introduce purchasing
personnel to the bidding process. The Local Public Contracts
Law requires that an aggregated total of goods and services
be subject to public bidding. The course describes the skills
necessary to use the bidding process and develop bid specifications.
Working With Vendors - 3.5
hours
This one-half day course will discuss how to develop an
effective business relationship with vendors. It will provide
guidelines for interviewing sales representatives, explain
the bid process, discuss vendor compliance and review the
ethical expectations of vendors and procurement staff.
Alternative Dispute Resolutions
- 3.5 hours
With increasing frequency, contracts and statues provide
for the resolution of construction and design disputes,
as well as other contracts, by mediation and/or arbitration.
Mediation and arbitration are ADR procedures. This hand-on
seminar will help you understand the ADR processes, when
you can or must to ADR, and how to best use ADR to achieve
satisfactory resolutions.
Public School Bidding Process
– 6 hours
This one-day course will take the student through the step-by-step
process of public school bidding and quotations for goods
and services, as well as public work construction bids in
accordance with N.J.S.A. 18A:18A-1 et seq.
Cooperative Purchasing Including Bid
State Contracts – 3.5 hours
This course will present a review of cooperative purchasing.
It will include the law, rules and information on State
Contracts.
Registered
Public Purchasing Official (RPPO) Criteria
Completed application form must be submitted with supporting
material and a non-refundable $25 application fee. Certification
criteria is listed below.
- United States Citizenship
- Receipt of a certificate or diploma issued after completion
of a course of study in an approved secondary school or
receipt of an academic education considered and accepted
by the Commissioner of Education of this state as fully
equivalent;
- Successful completion of Principles of Public Purchasing
I, II and III, as well as Municipal Finance Administration
courses. Successful completion requires 80% attendance,
completion of all course exercises, and a passing grade
for each course’s examinations
- Current service in the public sector under statues
N.J.S.A. 40A:11-9, 40A:11-37, 52:34-1, 18A:18A-2, or by
virtue of administrative job responsibility as a director
of purchasing, purchasing agent, purchasing official,
or under another job title charged with purchasing responsibility
authorized by a governing body or state statute to contract
for your government unit, for not less than five (5) years
- Current supervisory responsibility for the management
of people or programs in a purchasing environment for
not less than five years
NOTE: Waiver of time in position for
one year of credit toward the service requirement of five
years will be given for every two or more years of college.
A minimum of three years experience in the public sector
with appropriate job title and responsibility is required
when claiming college credit to meet the five year experience
requirement. No credit is given for time in private sector.
RPPO Certificate
Renewals
The certification renewal period is every
three (3) years. Thirty (30) continuing education credit
hours or three (3) Continuing Education Units (CEUs)
must be earned over this three-year period. Ten (10)
credit hours are equal to one Continuing Education Unit.
The applicant is responsible for retaining all records
of attendance, organization membership or program participation.
Registered Public
Purchasing Specialist (RPPS)
Criteria Completed application form must be submitted
with supporting material and a non-refundable $25 application
fee. Certification criteria is listed below.
- United States Citizenship
- Receipt of a certificate or diploma issued after completion
of a course of study in an approved secondary school or
receipt of an academic education considered and accepted
by the Commissioner of Education of this state as fully
equivalent
- Successful completion of Principles of Public Purchasing
I, II and III, as well as Municipal Finance Administration
courses
- Successful completion requires 80% attendance, completion
of all course exercises and a passing grade for each course’s
examinations
- Current service in the public sector in the general
administration of the purchasing process for not less
than three years
NOTE: Waiver of time in position for
one (1) year of credit toward the service requirement
of three (3) years will be given for every two (2) or
more years of college credit. A minimum of two (2) years
experience in the public sector with appropriate job responsibility
is required when claiming college credit to meet the three
(3) year experience requirement. No credit is given for
time in private sector.
RPPS Certificate
Renewals
The certification renewal period is every three (3) years.
Fifteen (15) continuing education credit hours or 1.5
Continuing Education Units (CEUs) must be earned over
this three-year period. Ten (10) credit hours are equal
to one (1) Continuing Education Unit. The applicant is
responsible for retaining all records of attendance, organization
membership or program participation.
Continuing
Education Credit
Continuing education credit can be earned
by attendance at seminars, workshops, classes or conferences
and through numerous methods of professional development.
Attendance at seminars,
workshops, classes and conferences
Credit is given based on hour-for-hour participation.
80% of programs claimed must directly relate to purchasing,
20% may relate to management or supervision. Submitted
documentation must indicate program title, date, and hours
of CEU credit earned.
Professional development credit
assignment
Acceptable records for submission include certificates
of attendance, record of payment of dues, letters of appointment
to committees, copies of articles published, copies of
instructional material prepared, proof of speaking engagements
and teaching assignments.
- 1 contact hour per membership per year in professional
purchasing organizations (GPANJ/NIGP, etc.)
- 1 contact hour per meeting of above organizations
- 1 contact hour per year for holding an office in a state,
county, or national professional purchasing organization
- 1 contact hour per year for participation on a standing
or special committee for professional organizations
- 2 contact hours per publication of a signed article
relating to purchasing
- 1 contact hour per preparation of a chapter of instructional
material (20+pages) on public purchasing
topics
- 5 contact hours per teaching assignment for instructing
in purchasing related courses lasting 5 or more hours
- Hour per hour, up to 5 hours, for participation as a
speaker, moderator, or panel member in a conference, seminar
or workshop
Registration
Please use this
application to register prior to the course’s
scheduled starting date. Fax registrations (732/932-3586)
are accepted but must include payment information. Telephone
registrations (732/932-3640 ext. 644) are accepted only
immediately prior to the start date of the class and only
if space is still available. The University reserves the
right to cancel any course if there is insufficient enrollment.
UPON RECEIPT OF YOUR COMPLETED APPLICATION FORM AND CHECK,
VOUCHER OR CREDIT CARD INFORMATION, A CLASS SPACE WILL
BE RESERVED FOR YOU; THEREFORE, NO CONFIRMATIONS WILL
BE SENT.
Withdrawal
THE FULL PROGRAM FEE WILL BE RETURNED TO ANY STUDENT
WHO PROVIDES A WRITTEN NOTICE OF WITHDRAWAL PRIOR TO THE
START OF THE FIRST CLASS. A phone withdrawal will only
be accepted prior to the start of the program and only
if it is accompanied by a written notice. Notices sent
by FAX (732/932-3586) will be accepted as well as notices
sent by mail. Notices sent by mail must be postmarked
no later than the class start date. Send withdrawal notice
to:
Public Purchasing, Center for Government Services
Rutgers, The State University of New Jersey
33 Livingston Avenue, Suite 200
New Brunswick, New Jersey 08901-1979
Lifetime Learning
Tax Reduction
Since you may be eligible for a tax deduction under
the new Lifetime Learning Tax Act, Rutgers records the
name, address, and social security number of all Continuing
Education participants.
GPANJ Scholarship
Program
The Governmental Purchasing Association of New Jersey
(GPANJ) offers annual scholarships for purchasing programs.
For information contact Robert Sforza at 908/353-1313 x 298, rsforza@jmeuc.com
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